Job Title: Accounts Assistant (Purchase Ledger) 

Job Type: Fixed Term Contract (3 Months) 

Shift Pattern: Monday to Friday

Shift Hours:  8AM to 5PM

KEY RESPONSIBILITIES:

• Take full ownership of the Accounts Payable (AP) inbox, ensuring all incoming queries and invoices are managed efficiently and responded to in a timely manner.
• Log, match, and post supplier invoices accurately to meet payment deadlines and maintain financial accuracy.
• Communicate directly with suppliers to resolve queries and maintain positive working relationships.
• Collaborate with internal teams to ensure purchase orders are raised, approved, and receipted correctly to support smooth payment processing.
• Ensure accurate matching of invoices to purchase orders and address any discrepancies promptly.
• Reconcile supplier statements regularly with the purchase ledger to maintain accurate records.
• Assist in preparing weekly multi-currency BACS payment runs, ensuring payments are processed on time.
• Support month-end activities, including reporting and audit preparations.
• Work with the wider finance team to streamline AP processes and drive continuous improvement.
• Contribute to upholding strong financial controls and ensuring compliance with company policies and procedures.
   

ESSENTIAL SKILLS/KNOWLEDGE:

• Solid knowledge of end-to-end purchase ledger processes.
• High level of accuracy and strong attention to detail in all tasks.
• Effective communication skills for engaging with suppliers, colleagues, and maintaining professional relationships.
• A proactive, can-do attitude with a problem-solving mindset.
• Proficient in Microsoft Excel at an intermediate level.